Scheduling LHR23 Private Meetings
The schedule where you book meeting rooms is available here
Scroll through time slots in the various meeting rooms and days to see what's happening in schedule.
You can see all meetings already planned, title, meeting owner's name and company.
Select the i button next to the meeting rooms to learn more about the spaces.
Make a booking
On the schedule the greyed out time slots are not bookable because the rooms will not be available for bookings during these times.
Booking days and times:
Wed. 26th - 7:00am - 6:00pm
Thur. 27th - 7:00am - 6:00pm
Fri. 28th - 7:00am - 4:30pm
Select a green area on the schedule or, click on the small green + symbol to the bottom right of the screen to create a booking.
By following the booking process you will create an account. You will need an account in order to make the booking.
In the New Booking window you will fill out your booking details:
Confirm the date and the slot
Choose your meeting room
Add your meeting title
Confirm the number of attendees
Add your name, your company and your phone number
Feel free to add a custom note (visible only to booking administrators)
After confirming the booking you will receive a booking confirmation email.
**Please note that you cannot add other participants from Skedda, you will have to do this from your calendar.**
Read the Syncing Skedda instructions to be able to invite people via your personal calendar.
Edit your booking
To edit your booking, find it in the schedule and click on the chevron symbol or Manage button. From here, choose Edit booking. You can also double click on the block.
Make any edits then click Save changes. You will then receive an email confirming your updated booking details.
While all supported changes can be made from the edit screen, the time, duration and spaces of a booking can also be changed by dragging and resizing the booking block directly on the schedule.
Sync your Skedda bookings
In order to export your Skedda bookings to your calendars (Google Calendar, Outlook, or Apple Calendar,..) please follow these instructions:
Get your calendar link on Skedda
Go into My Profile > Personal Calendar Feed and copy the link. This one only syncs calendar events that belong to you only.
Google Calendar
Open your Google calendar.
Click the dropdown next to Other Calendars on the left menu.
Click Add by URL.
Paste your calendar feed URL from the Skedda page into the URL field.
Click Add Calendar.
Then you can find the new calendar in your settings and rename it, choose to receive notifications, etc.
To select the meeting room, go to the dropdown on the right hand side that says "Linaro Connect 2023"
Outlook Calendar
Open your Outlook calendar.
Select Add calendar from the side bar.
In the pop-up window, choose Subscribe from web.
Paste your link, set a name, choose a color/icon and select Import.
Apple Calendar
On your desktop, In the Calendar app, choose File > New Calendar Subscription.
Enter the calendar’s web address, then click Subscribe.
Enter a name for the calendar in the Name field, then click the adjacent pop-up menu and choose a colour.
Click the Location pop-up menu, then choose an account for the subscription.
If you choose your iCloud account, the calendar is available on all your computers and devices that are set up with iCloud.
If you choose On My Mac, the calendar is saved on your computer.
To get the calendar’s event attachments or alerts, deselect the appropriate tick boxes.
Click the Auto-refresh pop-up menu, then choose how often to update the calendar.
To prevent alerts from appearing for this calendar, select “Ignore alerts”.
Click OK.
To make changes later, click the name of the calendar, then choose Edit > Get Info.
Send an invite to your meeting
Once you have booked a room in Skedda and synced your Skedda calendar with your personal calendar, you will need to use your personal calendar to send the meeting invites.
All future rooms you block in Skedda will automatically appear in your personal calendar.